This policy governs the handling of all personal information in the possession of any Australian related body corporate or affiliate of OC Funds Management Limited (‘OC’). OC is incorporated in Australia.
1. What Personal Information does the OC Group collect
OC with whom you have a relationship will collect, use and store personal information that you provide or is gathered through your use of the OC website. OC may gather information on you from a third party. The third parties, from whom OC may acquire information include but are not limited to, credit agencies, financial advisers, fund managers or intermediaries and spouses. Should a third party provide OC with your personal information, we assume that you have provided your consent to that third party. If you have any problems or queries with OC obtaining information on you from a third party, you should approach the relevant third party.
The personal information that you provide will be information which will enable OC to identify you, your financial position and any other related information necessary or incidental to the financial products and services which OC provide to you. If you do not provide any of the information we request, we may not be able to provide you with the services you require.
2. How will OC use your personal information
OC is extremely conscious of the importance of adequately protecting your personal information. You may be assured that all reasonable measures will be taken by OC to protect the confidentiality of your personal information. The purposes for which OC will use your personal information will depend upon the relationship that you have with OC. In most circumstances your personal information will be used to:
- Provide you with a financial or related service;
- Monitor the quality of the service that we provide to you;
- Improve, enhance and further our services
- Offer you further services, which may include using your information for marketing purposes; or
- Comply with regulatory or legal requirements. These laws and regulations include, but are not limited to, the Corporations Act 2001 (Cth), the Proceeds of Crime Act (1987), Financial Transaction Reports Act 1988 and relevant Stock Exchange Business Rules.
OC will use best endeavors to obtain your consent should your personal information be used for any purpose other than those listed above. However, you should be aware the OC will be entitled to use your personal information for any purposes which are related to the purposes above.
3. Storage of your Personal Information
Your personal information will be stored in a secure environment in writing, electronically or both. You may obtain further details on the exact nature of where and how your information is stored by contacting our Privacy Officer whose details are provided in clause 4. With the exceptions detailed within this policy, your information will only be available to OC employees on a need-to-know basis in order to perform their obligations and duties.
4. Access to you Personal Information
Should you wish to know what personal information OC holds on you, you may request to view this information by contacting our Privacy Officer:
Name: Sam Cole
Ph: (03) 9602 3199
The Privacy Officer will promptly investigate your privacy enquiry and provide you with appropriate answers where required. We may charge a reasonable fee for access to this information. Should you discover that any information is outdated, incorrect or incomplete you may request to have the personal information corrected and OC will promptly update its records. You may also contact the Privacy Officer if you have any questions on our compliance with the Privacy Act 1988 (Cth) or if you wish to make a complaint about our handling of your personal information.
5. Disclosure of Personal Information
You acknowledge and agree that your personal information may be disclosed to any of the following:
- Any regulatory or legal body which governs the conduct of OC. Whilst not exhaustive, OC will need to disclose to regulatory bodies such as the Australian Securities & Investment Commission and relevant stock exchanges.
- Related bodies corporate of OC whether in Australia or any overseas jurisdiction.
- A third party who is supplying a service to OC. OC may provide your personal information to third parties such as information technology maintenance companies, software providers and share registries. All reasonable steps will be taken by OC to ensure the security of your personal information if disclosed to a third party.
- Any other third party provided that we obtain your prior written consent.
6. Disclosure of Information to Related Bodies Corporate
You acknowledge and agree that if you supply your personal information to any member of the OC team, this information may be transferred between related bodies corporate. The related bodies corporate to whom you personal information may be transferred, can be registered and governed by laws outside Australia’s jurisdiction as such, the laws regulating a related body corporate may differ to Australian laws and may apply greater or lesser standard of protection of your personal information.
OC, however, are very conscious of the need to adequately protect clients’ personal information. Should your personal information be transferred to a jurisdiction with inadequate privacy protection, internal OC policy will impose the Australian privacy standard or superior in relation to the treatment and handling of your personal information.
7. OC Websites
8. Sensitive Information
In most cases a member of OC will not collect sensitive personal information. Sensitive personal information is information about an individual’s racial or ethnic origin, political opinions, membership of a political association, religious beliefs or affiliations, philosophical beliefs, membership of a professional or trade association, membership of a trade union, sexual preferences or practices, criminal record, or health information.
Where it is necessary for OC to collect your sensitive information, if you provide OC with this information then you have consented to this collection for the purposes of the Privacy Act 1988 (Cth).
This policy does not apply in respect of acts and practice of OC which are directly related to an employee record of a current or former employee.